The following tutorial will show you how to create, edit, embed, share, publish and review forms in Google Docs. This tutorial assumes that you have already logged in inside Google Apps username and password.
A. Create a form
You can create a form from the Docs list or from any spreadsheet. To create a form from your Docs list:
1. Click "New" and then click "FORM."
2. In the form template that opens, you can add any questions and options you'd like.
3. Click "EMAIL THIS FORM" once you've finished adding your questions.
4. Add the email addresses of the people to whom you want to send this form.
5. Click "SEND."
To create a form from a spreadsheet:
1. Click the "FORM" drop-down menu and select "CREATE A FORM."
2. In the form template that opens, you can add any questions and options you'd like.
3. Click "EMAIL THIS FORM" once you've finished adding your questions.
4. Add the email addresses of the people to whom you want to send this form.
5. Click "SEND."
To pick a theme for your form, click the "THEMES" button at the top of the form and select your favorite
theme. Then click "APPLY" in the top left of the page.
B. Add and edit items/questions to your form
You can add different types of questions to your forms by clicking "FORM" in your spreadsheet and "ADD
ITEM" at the top of the editing page. Here are some of the question types you can choose: checkboxes,
drop-down lists with options, multiple choice, paragraph text, which allow for long answers, and scale,
to ask your invitees to grade something in a scale from 1-5, for instance.
Add section headers if you'd like to divide your form in sections to make it easier to read and complete.
Simply select Section header from the Add item drop-down menu. Each section header can have a
title, which appears in a larger font, and a section description.
To edit a question, just click the Edit button (pencil icon) to the right of the question you want to edit. To delete a question, click the Delete button (trash bin) to the right of the question you want to delete. To quickly duplicate a question, click the Duplicate button (two squares) to the right of the question you
want to duplicate.
C. Embed a form in a website or blog
1. Click the "MORE ACTIONS" drop-down menu at the top of the form.
2. Select the Embed option and paste the URL into your site or blog.
NOTE: Make sure you turn on XML-RPC publishing for your blog.
D. Send and publish a form
1. Click "EMAIL THIS FORM."
2. Enter the email address of each respondent in the to: box.
3. Uncheck the box next to Include form in the email.
4. Click "SEND."
Each of your form respondents will then receive an email invitation to the new form inviting them to
fill out the form.
E. Viewing form responses
1. To see the spreadsheet with the form responses, click "SEE RESPONSES" at the top-right of the form and
select Spreadsheet.
2. To quickly see how many users filled out a form and what their responses are, you can check the
response summary. From your spreadsheet, click "FORM" and then "SHOW SUMMARY" to view it. The
response summary page opens in a new window.
Note: As you're reviewing the responses, keep in mind that you can't prevent users from submitting a
form more than once, so the same person may have submitted multiple responses. If you use Google
Apps, however, you can choose to record the email addresses of people who fill out your form, and then
easily identify any duplicate responses.
You can allow those who filled out your form to see a summary of the responses. Select the option Let
everyone see response summary in the Edit confirmation window to make the summary viewable to
everyone.
If you'd like to print your form responses summary, open your browser's Print menu
